We get this question every now and then, so here's an explanation about what are Job Titles (Designations) meant for in sumHR.
What is a Job Title (Designation)?
- As the name suggests, it is the title for a job which the employee is assigned in your company
- In sumHR too, it means the same - a Job Title given/assigned to an employee profile
- Though most companies universally refer to it as a Job Title, in some countries it is called Designation.
- The Job Title is the last end of the structure in your Organization. It's the link that connects an employee profile with the Organization Structure (Organogram)
- Go here to Learn more about the Organization Structure
- When you're adding an employee, the Job Title is a mandatory field
- Without assigning a Job Title the system will not know where the employee fits into your company's structure
- When creating the company/organization structure in sumHR, you will mostly follow this flow
- Business Units - create a business unit first, or ignore this option if you don't have multiple business units
- Departments - under the business unit (if no BU, then directly under the Company), add different departments of your organization.
- Job Title - when creating/adding Job Titles, you must select the Department under which that Job Title resides. Each Job Title is created within a Department. There cannot be a Department-less Job Title. (even the CEO must be in a Department, something like Management or Corporation, etc)
- Parent Job Title - while creating the Job Title, you have the option to choose the Parent Job Title under which this Job Title will be. Basically it signifies the superior/reporting Job Title for this Job Title which you are creating.
- The Job Title is not the same as Reporting Manager, and there is no link between assigning a Parent Job Title and assigning a Reporting Manager
- You may assign a Job Title CEO to someone, but his/her Reporting Manager could be assigned as the Receptionist! :)